FluentBooking Pro manages appointment and event bookings from WordPress. Set availability, publish a booking calendar, collect attendee details, and organize free or paid bookings. The base add-on works with one-on-one meetings; Pro adds group meetings, team or round-robin meetings, and one-off events.

Set availability and meeting details

Define weekly hours and days, then select whether bookings are open for future days, a date range, or indefinitely. Date overrides handle schedule changes. You can offer various meeting durations, add buffer time before or after appointments, limit booking frequency or total duration, and lock a time zone or convert appointment times to each attendee’s local time. Booking questions let you collect attendee needs and preferences.

Choose a virtual conference, in-person, phone, direct online link, or custom meeting location. Pro can automatically generate and send meeting links for Zoom, Google Meet, and Microsoft Teams.

Connect calendars and payments

Pro syncs events with Google Calendar, Apple Calendar, Outlook Calendar, or Nextcloud Calendar to help prevent double bookings and scheduling conflicts. For paid services, customers can book and pay in one step through Stripe, PayPal, G-Pay, or Apple Pay. WooCommerce integration lets you set services up as products and sell them as single events.

Manage forms, notifications, and processes

Create booking forms with Fluent Forms and map booking calendar data into them. CRM integrations connect booking information with customer workflows. Pro webhooks send event updates for data syncing and workflow automation.

Email notifications can keep organizers and attendees informed about booking confirmations, cancellations, reschedules, and approval requests. Pro adds SMS and WhatsApp notifications through Twilio. The dashboard includes visual booking reports, trends, and views of upcoming or recent meetings. Its GDPR-focused management utilities provide a place to manage appointments and clients.

Set up a booking calendar

Start by defining weekly availability, date overrides, and buffer times. Choose meeting types and locations, then connect the calendar, payment, notification, video conferencing, or WooCommerce integrations used by your booking process. Create a booking form, publish the calendar, and manage appointments as they arrive.